BUSOGA COLLEGE MWIRI

THE COMPUTER CLUB CONSTITUTION

 The Club intends to govern all its members under the name of the club for its smooth running. The Club declares this document as the supreme law of the club and adopts it for the general good of its aims and objectives.

 1. Aims

2. Action

3. Membership

4. Subscription

5. Sources

6. Elections

7. Powers

8. Activities

9. Amendments

 

AIMS AND OBJECTIVES

1. To increase computer skills among the members.
2. To enable the members acquire teamwork skills.
3. To promote creativity among the club members.
4. To enhance Mwiri’s image to the outside world via the Internet.
5. To enable members acquire skills in research and presentation of ideas.
6. It could also be a leisure time activity. 

 

ACTION PLAN

 Near Future:

• Conduct exhibitions in the Computer Centre during external school functions like AGM, Open Day, etc.
• To gather information on selected topics and post it on the school web site and to other interested parties.
• To link up with other schools within the country.
• To be of help to other clubs in the processing of their documents.

Distant Future

• Establish links with foreign schools and other organisations.
• To pass on the skills acquired to younger members as the older ones leave.

  

1. MEMBERSHIP

1. The club shall have a maximum of forty (40 ) from the whole school as long as they fulfill the requirements set by the executive
2. The requirements shall be set by the Patron together with the Chairman and his vice.
3. The patron shall have powers to punish any member of the club who behaves in a manner that degrades the club. Any member who behaves in a manner that is unbecoming shall be subjected to punishment under the existing school rules.

2.  SUBSCRIPTION

1. For term one subscription will be two thousand shillings only ( 2000 ) for ordinary members while for

Executives two thousand five hundred shillings only (2500)

2. For the proceeding terms, the fee will be two thousand shillings only (2000).

 

3. SOURCES OF FUNDS

1. Termly subscription by full members of the club.
2. Donations, grants, and trusts.
3. Fundraising activities.

 

4. ELECTIONS

1. All members of the Executive shall be elected in an annual general meeting. Nominations for the posts shall be done on the general assembly and in each nomination at least two proposers and four people to second them.
2. The patron shall be the Returning Officer.
3. Elections shall be by show of hands or by any other suitable method as the circumstances may warrant.
4. Winning shall be by simple majority.
5. Whenever there is tying in any elections, the Patron shall allow the voting to continue until a simple majority is attained.
6. Voting shall always be done in the third term.
7. The following posts shall be voted for:

 

1. Chairman
2. Vice chairman
3. Secretary
4. Treasurer
5. External Co-ordinator
6. Internal Co-ordinator
7. Representatives the various classes

 

The older executives on handing over their files shall deserve a farewell.

 

5. POWER AND OBLIGATIONS

                The Chairman shall;

1. Preside over and conduct the club meetings.
2. Lead and guide the club according to the general principles reflected in the aims and objectives
3. Initiate the programmes of the club.
4. He shall, in consultation with the Patron, dismiss a member of the Executive who misbehaves.

Vice Chairman

He shall deputise for the chairman in his absence and assist the chairman in his duties whenever required.

Secretary

1. Shall record minutes of all the club’s meetings.
2. Keep a regular register of attendance.
3. Write all reports and maintain all records of the club.

Treasurer

1. Shall maintain complete records and accountancy for all items of income and expenditure of the club.
2. Deposit with the school bursar and withdraw for purposes approved by the Executives.
3. Anyone in charge of releasing money will only do so if the treasurer avails the Chairman’s signature or his vice and that of the Patron in form of a document.

External Co-ordinator

1. Shall be responsible for establishing relationships with other schools and organisations.
2. He shall organise for external activities.

Internal Co-ordinator

Shall be responsible for organising all the club’s internal activities.

Class Representatives

1. Shall assist where necessary in the smooth running of the club affairs.
2. Present all views of the members in their various classes in the meetings.
3. Do all duties assigned to them.

 

6. ACTIVITIES

1. Internal exhibitions in the computer centre at least once a term.
2. Regular research activities on topics decided upon by members.
3. Attending external exhibitions when invited.
4. Meetings for the Executives once a week.
5. Discussions twice a week for various groups.

 

7. AMMENDMENTS AND INTERPRETATIONS

1. Amendments shall be in the general assembly.
2. The Patron shall have final word on the amendments made.
3. The interpretation of this constitution shall be made in the general meeting. The Patron shall have the power to interpret this constitution for others.

 

Endorsed and adopted on this 5^th day of July 1999 AD by the Computer Club of Busoga College Mwiri.

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